This Privacy Policy outlines how ZIAC Recruitment collects, processes, and protects your personal data in accordance with data protection laws and best practices. We are committed to ensuring your privacy is respected and maintained throughout our recruitment services.
1. Data We Collect
We may collect and process the following personal information:
- Full name
- Address
- Email and other contact details
- Date of birth
- Job history (including placements through ZIAC Recruitment)
- Educational history, qualifications, and skills
- Visa, right to work, and identity documentation
- Passport details
- Bank details
- National Insurance number and tax/payroll information
- Next of kin and emergency contact details
- Referee contact information
- Hobbies, interests, and pastimes (if provided)
- Information from references and pre-employment checks
- Sensitive personal information (e.g. health records – see ‘Sensitive Personal Data’ section)
- Marketing preferences
2. Sources of Personal Data
We may obtain your personal data from various sources, including:
- You (e.g. through a CV, registration form, or application)
- Clients or prospective employers
- Other candidates
- Online job boards and jobsites
- Marketing databases
- Public domain resources
- Social media platforms (e.g. LinkedIn)
- Interviews (in-person, phone, or video – which may be recorded)
- Notes and communications from meetings or conversations
- Our websites and recruitment software
Please note: If your data is collected via a third-party source (e.g. an online job board), we will inform you of the source during our first communication.
3. How We Use Your Personal Data
Your personal data may be used for the following purposes:
- Collecting and storing your data (manual and electronic files)
- Contacting you about job roles and opportunities
- Reviewing your suitability for job roles
- Introducing or supplying you to clients
- Engaging you for roles, including timesheet and payroll administration
- Providing market or sector-specific insights to clients
- Sharing information with third parties related to our recruitment services
- Complying with legal obligations and providing information to regulatory bodies
- Marketing our recruitment services (with your consent)
- Keeping a record of our interactions with you
- Staff training, compliance, and system backups
4. Data Security & Retention
ZIAC Recruitment takes the security of your data seriously. We use secure systems and controls to protect personal information from loss, misuse, or unauthorised access. Data is retained only as long as necessary for recruitment or legal purposes.
5. Your Rights
You have rights under data protection laws, including:
- Access to your personal data
- Correction of inaccurate data
- Erasure (in certain circumstances)
- Restriction or objection to processing
- Data portability
To exercise your rights or for any queries, please contact us using the details below.
6. Contact Us
For full details about how we manage sensitive personal data, cookies, or data sharing with international parties, please refer to our extended privacy documentation or speak directly with our Data Protection Officer.